Work invoice template
Work invoice template is used by freelancers and contractors to bill for completed work or services. It should include your details, the client’s information, a unique invoice number, itemized work (with hours and rates or fixed fees), and clear payment terms. Sending soon after completion and stating due date and late-fee policy helps get paid faster and keeps records straight for taxes.
Work invoice template Sample
Work invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Work invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Freelance invoice essentials | Checklist | Business name and contact; client name and address; invoice number; date and due date; itemized work (description, hours/quantity, rate); subtotal, tax, total; payment instructions and methods. |
| Upwork – How to invoice for freelance work | Industry guide | Best practices for line items, descriptions, and payment terms; template and examples for freelancers. |
| Payment terms benchmark | Benchmark | NET 30 common for larger clients; NET 7 or NET 14 often better for freelancer cash flow. Many freelancers require a deposit for new clients or long projects. |
| Stripe – How to invoice as a freelancer | Industry guide | Timing, payment options, and record-keeping; notes that many independents face late payment without clear terms. |
Frequently Asked Questions
- When should I send a work invoice?
- Send as soon as the work is done, ideally within 24 hours, so the client has a clear record and you shorten the payment cycle.
- What should I put on a work invoice for freelance services?
- Your and the client’s details, invoice number and dates, itemized description of work (e.g. “Homepage redesign, 12 hours at $85/hr”), subtotal, tax if applicable, total, and payment instructions and terms.
- What payment terms do freelancers typically use?
- NET 7 or NET 14 is common for freelancers; NET 30 is often used for larger companies. State the due date and any late fee (e.g. 1.5% monthly) on the invoice.