Wholesale invoice template
Wholesale invoice template is used by wholesalers, distributors, and manufacturers to bill retailers or other B2B buyers for bulk orders. Invoices typically include PO number, itemized products with quantities and unit/extension prices, subtotal, tax if applicable, shipping or FOB terms, and payment terms (e.g., Net 30, 2/10 Net 30). Clear terms improve cash flow and reduce disputes in the wholesale channel.
Wholesale invoice template Sample
Wholesale invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Wholesale invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Bulk order | Case – 24 units | 5 | $42.00 | $210.00 |
| Shipping | Pallet | 1 | $185.00 | $185.00 |
| Subtotal | $395.00 | |||
| Tax (10%) | $39.50 | |||
| Total Due | $434.50 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| SimpliSales wholesale payment terms | Industry guide | Net 15/30/60/90, COD, CIA, EOM; 2/10 Net 30 early-payment discount; impact on B2B relationships and cash flow. |
| OrderCircle wholesale terms | Industry guide | Setting default terms by customer type, payment methods, automation for reminders; competitive advantage in wholesale. |
| Xero payment terms | Checklist | Definitions for Net terms, COD, CIA, EOM, MFI; tips for clear invoicing in B2B. |
| WholesaleHelper net payment terms | Industry guide | Importance of net terms in wholesale, how to offer and document them in 2025. |
Frequently Asked Questions
- What payment terms are standard for wholesale invoices?
- Net 30 is most common; Net 15, Net 60, and Net 90 are also used. COD (cash on delivery) and CIA (cash in advance) apply when credit isn’t extended. Early-payment discounts (e.g., 2/10 Net 30) are common.
- What should a wholesale invoice include?
- Seller and buyer names and addresses, invoice number and date, buyer PO or reference, ship-to if different, itemized products (SKU, description, qty, unit price, extension), subtotal, tax, shipping or FOB terms, total, payment terms, and remittance details.
- Should wholesale invoices show retail prices?
- Usually no. Wholesale invoices show wholesale or net prices. Some wholesalers include suggested retail (MSRP) or minimum advertised price (MAP) for reference; check your agreements before showing retail on the invoice.