Vendor invoice template
Vendor invoice template is used by suppliers and vendors to bill business customers (B2B) for goods or services with clear payment terms. It should include PO or reference numbers, itemized lines, applicable taxes, and terms such as Net 30, Net 60, or early-payment discounts (e.g., 2/10 Net 30). Well-defined terms improve cash flow and reduce payment disputes.
Vendor invoice template Sample
Vendor invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Vendor invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Acua vendor payment terms | Industry guide | Net 30 most common; Net 60/90 for extended terms; 2/10 Net 30 gives ~2% discount for early pay; impact of terms on working capital. |
| Xero invoice payment terms | Checklist | Definitions for Net 15/30/60, Due on receipt, COD, CIA, EOM, and tips for setting and communicating terms. |
| Sage invoice payment terms | Industry guide | Best practices: define terms clearly, state due date, offer early-payment discount where appropriate; businesses with clear terms get paid faster. |
| Smart Invoice payment terms guide | Benchmark | Businesses with clearly defined payment terms get paid about 20% faster than those with vague or missing terms. |
Frequently Asked Questions
- What are Net 30, Net 60, and Net 90 payment terms?
- Net 30 means payment is due 30 days after the invoice date; Net 60 and Net 90 extend that to 60 or 90 days. They are standard B2B terms and affect when the vendor receives cash.
- What does 2/10 Net 30 mean on a vendor invoice?
- A 2% discount if the buyer pays within 10 days; otherwise the full amount is due in 30 days. It incentivizes early payment and can offer a high annualized return for the buyer.
- What should a vendor invoice include for B2B?
- Vendor and buyer names and addresses, invoice number and date, PO or reference number, itemized goods or services with quantities and prices, subtotal, tax if applicable, total, payment terms (e.g., Net 30), and remittance details.