Vehicle repair invoice template
Vehicle repair invoice template is used by auto repair shops, mechanics, and dealership service departments to document labor, parts, and materials for each repair. Many states require itemized labor and parts, notation of new vs. used or rebuilt parts, warranty information, and shop registration or license number. A clear invoice supports customer disputes, warranty claims, and insurance or legal records.
Vehicle repair invoice template Sample
Vehicle repair invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Vehicle repair invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Florida FDACS repair invoice requirements | Government | Florida mandates invoice with date, odometer, work description, itemized labor/parts, used/rebuilt notation, warranty, and shop registration number. |
| PartsTech auto repair receipt guide | Checklist | Shop and customer info, VIN and vehicle details, labor hours and rate, parts list with quantities and unit cost, subtotal/tax/total, payment terms and warranty. |
| New York repair shop obligations | Government | NY 15 NYCRR 82.5: invoice must include facility number, part type (new OEM, aftermarket, used), work authorization and promised delivery date. |
| Virginia written invoice requirement | Government | Va. Code § 59.1-207.5: written invoice upon completion with itemized labor and parts; notation of used, rebuilt, or reconditioned parts. |
Frequently Asked Questions
- What must an auto repair invoice include by law?
- Requirements vary by state. Commonly required: shop name and registration or license number, customer and vehicle info (VIN, odometer), itemized labor and parts, notation of new vs. used/rebuilt parts, warranty info, and total. Check your state's motor vehicle repair laws.
- How should labor and parts be shown on a repair invoice?
- List each labor operation with hours and hourly rate, and each part with description, quantity, and unit price. Many states require stating whether parts are new, OEM, aftermarket, used, or reconditioned.
- Do repair shops need to keep copies of invoices?
- Yes. Many states require shops to retain repair records and invoices for a set period (e.g., 12 months in Florida) and make them available for inspection or copying.