Vat invoice template
Vat invoice template is used by VAT-registered businesses in the UK, EU, and other VAT jurisdictions to issue tax-compliant invoices. It must include a unique number, supplier and customer details and VAT numbers, description and quantity of goods/services, unit price (excl. VAT), VAT rate, VAT amount, and total. EU and UK allow electronic invoices; format rules ensure VAT can be reclaimed and reported correctly.
Vat invoice template Sample
Vat invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Vat invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| UK VAT invoice requirements | Government | Full VAT invoice: unique number, dates, supplier/customer names and addresses and VAT numbers, description/quantity/price, VAT rate and amount, gross total. GB prefix on UK VAT number. |
| EU VAT invoicing | Government | European Commission rules: similar mandatory fields; e-invoices allowed; storage and outsourcing rules apply; cross-border may need customer VAT number with country code. |
| Electronic invoicing | Checklist | UK: e-invoices permitted without prior HMRC approval; must contain same mandatory information as paper. EU: e-invoices equivalent to paper. |
Frequently Asked Questions
- What must a VAT invoice include?
- Unique number, issue (and supply) date, your and customer’s name/address/VAT number, description/quantity/unit price, VAT rate and amount, and total. Reverse charge or margin scheme if applicable.
- Can I send VAT invoices electronically?
- Yes. In the UK and EU, electronic invoices are accepted if they contain the same mandatory information and meet any storage/authenticity requirements.
- What is reverse charge and should it be on the VAT invoice?
- Under reverse charge, the customer accounts for VAT instead of the supplier. The invoice must state that the reverse charge applies and show the VAT amount; no VAT is charged by the supplier.