Trucking invoice template
Trucking invoice template is used by motor carriers to bill shippers or brokers for freight. It should reference the bill of lading (BOL) and list base freight, fuel surcharge, accessorials, and total. FMCSA rules (49 CFR 373) require carriers to issue a receipt/BOL at tender and a freight/expense bill with rates and charges; the invoice is the demand for payment tied to that shipment.
Trucking invoice template Sample
Trucking invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Trucking invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| 49 CFR 373.101 BOL | Government | For-hire carriers must issue a receipt/BOL with consignor/consignee, origin/destination, packages, description, weight/volume. 373.103 covers expense bills with rates and charges. |
| Cost per mile (benchmark) | Benchmark | Average cost per mile ~$1.80–$2.10 (fuel, driver, maintenance, insurance, etc.); rates vary by lane, weight, and equipment. |
| Invoice contents | Checklist | Carrier and bill-to party; BOL/shipment ID; origin/destination; base rate, fuel surcharge, accessorials; total; payment/remittance details. |
Frequently Asked Questions
- What is the difference between a BOL and a trucking invoice?
- The BOL is the receipt and contract of carriage (no rates). The invoice (freight bill) states the charges—base freight, fuel, accessorials—and is used for payment.
- Are trucking invoices regulated?
- FMCSA 49 CFR Part 373 requires carriers to issue a receipt/BOL and, under 373.103, a freight bill with exact rates, total charges, and remittance address. State rules may add requirements.
- What are common accessorials on a trucking invoice?
- Liftgate, inside delivery, residential pickup/delivery, limited access, detention, and reweigh. List each with its charge so the shipper can verify and pay correctly.