Travel Agency invoice template
Travel Agency invoice template is used by travel advisors and agencies to bill clients for air, hotel, tours, and packages—or to document service fees and commissions. Invoices should list each component (flights, accommodation, transfers, fees), dates, and amounts. IATA and ASTA provide industry standards; commission payment timelines and TASF (service fee) billing affect how agencies invoice and get paid.
Travel Agency invoice template Sample
Travel Agency invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Travel Agency invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| ASTA commission payment | Trade association | ASTA recognizes suppliers that pay commissions within 30 days of the contracted payment date; timelines may differ for groups or ancillary products. |
| IATA TASF invoicing | Industry guide | Travel Agent Service Fee: monthly invoices (by 15th), PDF plus reconciliation files; shows card discount rates, BSP costs, GDS fees. |
| Client invoice contents | Checklist | Agency details; client name; trip components (air, hotel, car, etc.) with dates and amounts; taxes/fees; service fee if any; total; payment terms. |
Frequently Asked Questions
- What should a travel agency invoice include?
- Agency and client info, each travel component (flights, hotels, etc.) with dates and prices, taxes and fees, any service fee, and total. Reference PNR or booking refs if needed.
- When do travel agencies get paid commissions?
- Suppliers set payment dates; ASTA recognizes those paying within 30 days of that date. Commission timing varies by supplier and product type.
- Should I charge clients a service fee on the invoice?
- Many advisors charge a planning or service fee separate from commission. List it clearly on the invoice so the client sees the total cost and what they are paying you for.