Translator invoice template
Translator invoice template is used by translators and interpreters to bill clients—typically per word (source or target) for translation and per hour, half-day, or per diem for interpreting. The invoice should state the language pair, volume (word count or hours), rate, and any minimum or rush fees. ATA-certified professionals often command higher rates; clear invoicing supports prompt payment and client records.
Translator invoice template Sample
Translator invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Translator invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| ATA compensation survey | Benchmark | ATA survey data: certified translators earn ~21% more than non-certified; certified interpreters ~27% more. Rates vary by language pair and specialization. |
| Pricing models | Trade association | Translation: per word (source or target), hourly, or flat fee. Interpreting: hourly, half-day, full-day, or per diem. Minimums and rush fees are common. |
| Invoice line items | Checklist | Language pair, word count or hours, rate, subtotal; add minimum fee, rush fee, or certification fee if applicable; total and payment terms. |
Frequently Asked Questions
- How do translators typically charge?
- Most charge per word (source or target language); some use hourly or per-page rates. Minimum fees and rush fees for fast turnaround are common.
- What should a translator invoice include?
- Client and translator details, language pair, word count or hours, rate per word or hour, any minimum or rush fee, total, and payment terms. For certified work, note certification.
- Do interpreters use the same invoice format as translators?
- Interpreters usually bill by hour, half-day, or per diem rather than per word. Use line items for each assignment with date, duration, rate, and total.