Timesheet invoice template
Timesheet invoice template turns logged hours into a client-facing invoice—ideal for freelancers, consultants, and contractors who bill by the hour. It should list dates, tasks or projects, hours worked, hourly rate, and extensions so the client can verify time against agreements. Pairing a timesheet with the invoice reduces disputes and supports different rates per project or client.
Timesheet invoice template Sample
Timesheet invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Timesheet invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Hourly invoice essentials | Checklist | Include: business and client details, invoice number and date, line-by-line date/task/hours/rate/amount, subtotal, tax if applicable, payment terms. |
| Multiple rates | Industry guide | Use separate lines or sections when billing different hourly rates by project, task, or team member so the total is transparent. |
| Timesheet-to-invoice tools | Benchmark | Software that tracks time and generates invoices reduces errors and keeps formatting consistent; many support custom rates per client. |
Frequently Asked Questions
- How do I invoice for hours worked?
- Log time by date and task, apply the agreed hourly rate(s), and present a line-item breakdown on the invoice so the client can see exactly what they are paying for.
- Should I round hours on a timesheet invoice?
- Round to the nearest quarter-hour or sixth of an hour if that’s your policy; state the rounding rule in your contract or on the invoice to avoid confusion.
- Can I use different hourly rates on one timesheet invoice?
- Yes. Use separate line items for each rate (e.g., by project, task, or role) so the client sees a clear breakdown and the total matches the agreement.