Therapy invoice template
Therapy invoice template is used by mental health clinicians, counselors, and therapists to bill for sessions and support insurance or client reimbursement. It should align with CPT codes (e.g., 90832, 90834, 90837 for individual psychotherapy), show start/stop times, and include provider NPI and client information. Accurate time documentation reduces denials and supports audits.
Therapy invoice template Sample
Therapy invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Therapy invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Mental health CPT codes (individual therapy) | Benchmark | 90832: 16–37 min; 90834: 38–52 min (most common); 90837: 53+ min. Documented time must match the code range to avoid denials. |
| Common denial cause | Checklist | Insufficient documentation—always document start/stop times, interventions used, and link to treatment plan goals. |
| Telehealth billing | Government | Use modifier 95 with POS 10 when patient is at home for non-facility rates; verify payer-specific rules. |
Frequently Asked Questions
- Do I need to list CPT codes on a therapy invoice?
- Yes for insurance. For client-facing invoices, listing the CPT code and session length helps clients submit to out-of-network benefits or FSAs.
- What should a therapy invoice include for insurance?
- Provider NPI, client name/DOB, date of service, start and stop times, CPT code, diagnosis code, place of service, and your signature.
- Can MHCs and MFTs bill Medicare directly?
- As of 2024, mental health counselors and marriage and family therapists are eligible for direct Medicare billing; check current eligibility and enrollment.