Subcontractor invoice template
Subcontractor invoice template is for trade contractors and subs billing general contractors or project owners. It should list work completed (by phase or schedule of values), materials, labor, retainage if applicable, and reference the contract or PO. Pairing with conditional lien waivers (until payment clears) protects both parties and supports timely payment.
Subcontractor invoice template Sample
Subcontractor invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Subcontractor invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Conditional vs unconditional lien waivers | Industry guide | Conditional: waive lien rights when payment is received. Unconditional: after payment clears. Use conditional with invoices; never sign unconditional before payment. |
| AIA G702/G703 application for payment | Trade association | Standard forms for payment applications and schedule-of-values breakdown; often required by GCs. |
| Subcontractor invoice checklist | Checklist | Contract/PO reference, period or phase, line items (description, qty, rate, amount), retainage, total due, and payment terms. Attach waiver form if required. |
Frequently Asked Questions
- What should a subcontractor invoice include?
- Your company and GC/project info, contract or PO number, billing period or phase, itemized work (schedule of values), retainage if any, total due, and payment terms. Match the format the GC expects (e.g. AIA G702/703).
- When should I sign a lien waiver?
- Use conditional waivers with your invoice (lien rights waived when you get paid). Sign unconditional waivers only after payment has cleared.
- How do I get paid faster as a sub?
- Submit invoices on time, match the GC's format and schedule, provide required waivers and supporting docs, and follow up before the due date.