Service invoice template
Service invoice template is a general-purpose layout for billing clients after you perform professional or trade services—consulting, repairs, maintenance, or labor. It should list each service, hours or quantity, rate, and total, plus subtotal, tax if applicable, and payment terms. Use it for one-off jobs or recurring service agreements.
Service invoice template Sample
Service invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Service invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Professional services invoice elements | Checklist | Provider and client details, invoice number, issue and due dates, itemized services (description, hours/qty, rate, line total), subtotal, tax, discounts, total, payment instructions. |
| DocuSign service invoice template | Industry guide | Template with fields for hourly or project-based work; customizable for different service types. |
| When to send service invoices | Benchmark | After completion, at milestones, or on a schedule (e.g., monthly). State due date (e.g., Net 15 or Net 30) and late-fee policy if any. |
| Zoho consulting invoice | Industry guide | Consulting-style template with hours and rates; auto-calculates totals; export to Excel, PDF. |
Frequently Asked Questions
- What is a service invoice?
- An invoice used to bill for services (labor, consulting, repairs) rather than physical goods. It itemizes what was done, how much time or how many units, and the amount due.
- Should I bill by the hour or by the project?
- Hourly is common for ongoing or uncertain scope; project or flat fee is common for defined deliverables. State the basis on the invoice (e.g., "5 hours @ $150/hr" or "Project: Website redesign - $2,500").
- What payment terms are typical for service businesses?
- Net 15 or Net 30 are common; some use due on receipt or a deposit plus balance. Put the due date and accepted payment methods on every invoice.