Restaurant invoice template
Restaurant invoice template is used by restaurants and caterers to bill B2B clients: catering orders, wholesale or bulk food sales, private events, or consignment. It should list items or packages, quantities, unit prices, tax, delivery or service charges, and payment terms. Clear restaurant invoices help with reorders, expense reporting, and bookkeeping for both the venue and the client.
Restaurant invoice template Sample
Restaurant invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Restaurant invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Catering order | Lunch for 20 – sandwiches and sides | 20 | $18.00 | $360.00 |
| Delivery | Off-site delivery | 1 | $35.00 | $35.00 |
| Subtotal | $395.00 | |||
| Tax (10%) | $39.50 | |||
| Total Due | $434.50 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Restaurant B2B invoicing | Checklist | Business and client details, invoice number, date, order/event reference, itemized menu items or packages, quantities, prices, subtotal, tax, delivery/service fee, total, payment terms. |
| Restaurant Depot | Trade association | Wholesale foodservice supplier; restaurants often use similar invoice practices for their own B2B sales (catering, events, wholesale). |
| BlueCart restaurant suppliers | Industry guide | B2B ordering and invoicing for restaurants and suppliers; itemized orders and clear payment terms support restaurant-to-business billing. |
Frequently Asked Questions
- What should a restaurant invoice include for catering?
- Event date and location, menu items with quantities and prices, labor or service charge, delivery/setup if applicable, tax, total, and payment due date. Deposit and balance terms if used.
- When do restaurants use B2B invoices?
- For catering, bulk or wholesale orders, event packages, and sales to other businesses. Different from the check a diner gets at the table.
- Should I put sales tax on a restaurant invoice?
- Yes. Itemize taxable items and apply the correct sales tax; some items (e.g. certain food) may be exempt depending on state and use—check local rules.