Repair invoice template
Repair invoice template is used by repair shops and technicians to bill for labor and parts. Separate labor (hours and rate) from parts (description, part number, quantity, price); include diagnostic fees, shop supplies, and warranty where relevant. Clear repair invoices reduce disputes, support warranty claims, and give customers a record for insurance or expense reimbursement.
Repair invoice template Sample
Repair invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Repair invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Labor and parts invoice structure | Checklist | Labor: description of work, hours, rate, total. Parts: part number, description, quantity, unit price, total. Add diagnostic fee, fluids/supplies, shop fees, tax, grand total. |
| Diagnostic and shop fees | Benchmark | Diagnostic fees often in the $75–$150 range; list separately. Shop or environmental fees (e.g. waste disposal) should be itemized. |
| QuickBooks auto repair templates | Industry guide | Repair invoice formats for auto shops: vehicle info (VIN, odometer), labor and parts tables, warranty, authorization. Applicable to general repair invoicing. |
Frequently Asked Questions
- What should a repair invoice include?
- Customer and business details, date, job or work order number, labor (description, hours, rate, total), parts (description, part number, qty, price), diagnostic/shop fees, tax, total. Vehicle or asset ID if applicable.
- Should labor and parts be on separate sections?
- Yes. Separate labor and parts sections make the invoice clear, help with warranty (parts vs labor), and match how many customers and insurers expect to see repairs billed.
- Do I need to list warranty on a repair invoice?
- Yes. Note warranty terms (e.g. 90 days parts and labor) so the customer knows what is covered and for how long.