Recruitment Staffing Agency invoice template
Recruitment Staffing Agency invoice template is used by staffing and recruitment firms to bill clients for placement fees, temp markups, or contract labor. Invoices should show direct-hire fees (often 15–30% of first-year salary), hourly markups for temp staff (e.g. 25–50%), or conversion fees, with clear references to candidate name, job title, and placement date. Clear invoicing supports client agreements and improves collection.
Recruitment Staffing Agency invoice template Sample
Recruitment Staffing Agency invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Recruitment Staffing Agency invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Staffing Industry Analysts (SIA) | Trade association | Benchmarks for direct hire fees (median ~20%), temp markups, and operational metrics. Many firms report 15–20% commercial, 18–25% professional/direct hire. |
| Direct hire fee benchmarks | Benchmark | Typical direct hire: 20% of first-year salary (42% of firms); range 15–30%. Senior roles 25–30%; entry-level 15–20%. Retained search often 25–35% in installments. |
| Temp/contract markup | Benchmark | Temp hourly markups commonly 25–40%; contract staffing 30–50%. Covers payroll taxes, workers comp, unemployment, and admin. Conversion fees: 8–15% of salary or flat $500–$3,000. |
| IRS independent contractor | Government | Staffing firms must correctly classify workers (W-2 vs 1099) and keep records for placed employees and client billing. |
Frequently Asked Questions
- What should a staffing agency invoice include?
- Client and agency details, invoice number, placement or period covered, candidate name and role, fee type (placement %, hourly markup, or flat), amount due, payment terms, and any PO or contract reference.
- What is a typical recruitment agency placement fee?
- Direct hire fees are often 20% of first-year salary, with 15–30% common. Temp markups are typically 25–40% on the hourly rate; contract roles may be 30–50%.
- How do I invoice for temp-to-hire conversion?
- Invoice the conversion fee (e.g. 8–15% of salary or agreed flat fee) as a separate line or invoice, referencing the temp period and the hire date.