Quotation template
Quotation template provides a formal, fixed-price offer for specific goods or services, often with a validity date. Unlike a rough estimate, a quotation is intended to be binding once accepted. Use it for B2B and higher-value B2C when the customer needs a clear, itemized offer with scope, price, and terms before committing.
Quotation template Sample
Quotation template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Quotation template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Professional services | 1 | $100.00 | $100.00 |
| Service B | Additional work or materials | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Quote vs estimate vs proposal | Checklist | Quotation/quote = fixed price, binding when accepted. Estimate = approximate, non-binding. Proposal = solution-focused, may include pricing but emphasizes value and approach. |
| Formal quote elements | Industry guide | Itemized pricing, scope of work, exclusions, payment terms, validity date (“valid until”), and conditions so acceptance creates a clear contract. |
| Legal enforceability | Benchmark | A sufficiently detailed quotation, when accepted by the customer, can form a binding contract; include all material terms to avoid ambiguity. |
Frequently Asked Questions
- Is a quotation legally binding?
- Once the customer accepts the quotation (and it contains the essential terms), it can form a binding contract. Label it clearly as a quotation and include a validity date.
- What is the difference between a quotation and an estimate?
- A quotation is a fixed offer for defined scope and price; an estimate is an approximation that can change. Use "Quotation" when you intend to be bound at that price.
- Why include a "valid until" date on a quotation?
- It limits how long the quoted price and terms apply, so you are not bound indefinitely if costs or availability change.