Psychologist invoice template
Psychologist invoice template is used by psychologists and therapists to bill clients and insurers for sessions and testing. It should include CPT codes (e.g., 90834 for 38–52 min psychotherapy), session date, units, and place of service. Documentation must support time and medical necessity to avoid denials; APA Services provides coding and reimbursement guidance.
Psychologist invoice template Sample
Psychologist invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Psychologist invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| APA Psychotherapy Codes | Trade association | CPT codes 90832 (16–37 min), 90834 (38–52 min), 90837 (53+ min); add-on 90785 for interactive complexity; time-based coding rules. |
| APA CPT and Diagnostic Codes | Industry guide | Psychological testing (96105–96146), psychotherapy (90832–90863), health and behavior codes (96156–96171) for psychologists. |
| Documentation requirements | Checklist | Start/stop time, face-to-face time only, intervention linked to treatment plan; insufficient documentation is a leading cause of denials. |
Frequently Asked Questions
- What CPT codes go on a psychologist invoice?
- Use time-based psychotherapy codes (90832, 90834, 90837) for sessions; add 90785 if interactive complexity applies; use 96105–96146 for testing, 96156–96171 for health/behavior services as appropriate.
- Do I need to list session time on the invoice?
- For insurance, documentation must support the code (e.g., 90834 = 38–52 minutes). The invoice may show date and code; the clinical record should document actual time.
- How do I bill for telehealth?
- Use the same CPT codes with modifier 95 and place of service 10 (patient home) for non-facility rates where payers allow.