Property Management invoice template
Property Management invoice template is used by property managers to bill owners for management fees, leasing fees, maintenance markups, and other services. Typical fees include a monthly management fee (e.g., 8–12% of collected rent), tenant placement (often one month’s rent), and itemized add-ons (inspections, lease renewals, eviction coordination). NARPM is a key association for residential managers.
Property Management invoice template Sample
Property Management invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Property Management invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| NARPM | Trade association | National Association of Residential Property Managers; education, designations (RMP®, MPM®), and best practices for single-family and small residential management. |
| Typical management fee structure | Benchmark | Monthly: 8–12% of collected rent; placement: one month’s rent; add-ons: inspections $75–$200, lease renewal $300–$500, maintenance markup 5–20%, eviction coordination $500+. |
| Invoice line items for PM | Checklist | Management fee (period and amount), leasing/placement fee if applicable, maintenance and markup, inspections, lease renewal, other fees; property address and owner reference. |
Frequently Asked Questions
- What should a property management invoice include?
- Property address, billing period, management fee (and how it was calculated), any one-time or recurring add-ons (leasing, inspections, maintenance markup), and total due.
- How is the monthly management fee usually calculated?
- Often a percentage of rent collected (e.g., 8–12%); some agreements use a flat fee. The invoice should state the basis and the amount collected if percentage-based.
- When do I invoice for a tenant placement fee?
- Typically when the new tenant signs the lease and often when first rent is collected; state the amount (e.g., one month’s rent) and the property on the invoice.