Printable invoice template
Printable invoice template is a ready-to-print or save-as-PDF invoice for businesses that need to mail or hand-deliver bills or send them as attachments. It includes standard fields (dates, parties, line items, totals, payment terms) and works in Word, Excel, or PDF. Printable formats suit one-off or low-volume billing and businesses that prefer to print and mail.
Printable invoice template Sample
Printable invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Printable invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Essential invoice fields | Checklist | Invoice number, issue and due date, your and customer contact info, itemized products/services with quantities and rates, subtotal, tax, total, payment terms and methods. |
| When to use printable vs digital-only | Industry guide | Use printable when mailing, handing off in person, or when clients expect a PDF to print; digital-only when using an online invoicing or accounting app. |
| QuickBooks printable templates | Benchmark | QuickBooks and similar tools offer built-in printable invoice templates that sync with books. |
Frequently Asked Questions
- When should I use a printable invoice?
- When you need to mail a paper invoice, hand one to a customer on site, or send a PDF that the client can print and file or pay by check.
- Is a printed invoice legally valid?
- Yes; a clear, itemized printed (or PDF) invoice is valid for billing and tax records as long as it contains the essential details and is retained by both parties.
- What format is best for a printable invoice?
- PDF is best for sending by email (consistent layout); Word or Excel are useful if you edit often and then export to PDF for sending.