Payroll invoice template
Payroll invoice template is used by PEOs, staffing agencies, and payroll providers to bill clients for payroll processing, admin fees, taxes, and benefits. Line items typically include per-employee or percentage fees, pass-through payroll taxes, workers’ comp, and benefit costs. Clear breakdowns support client approval and reconciliation.
Payroll invoice template Sample
Payroll invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Payroll invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| PEO invoice structure | Benchmark | Admin fees (flat per pay period or $40–$160/employee/month, or 2–12% of payroll), payroll taxes, workers’ comp, and benefits pass-through. |
| Bundled vs unbundled | Industry guide | Bundled: one or two lines (e.g., single %). Unbundled: separate lines for admin, taxes, WC, benefits for transparency. |
| Staffing agency billing | Industry guide | Agencies invoice clients for placed labor (bill rate × hours) plus markup; payroll invoice may show gross pay, taxes, and fee. |
Frequently Asked Questions
- What appears on a typical payroll service invoice?
- Admin or per-employee fees, employer payroll taxes (FICA, FUTA, SUTA), workers’ comp, and often benefits as pass-through. Period and headcount are usually shown.
- Who uses a payroll invoice?
- PEOs, payroll companies, and staffing agencies use it to bill their clients. The client uses it to approve and pay for payroll and related services.
- What is the difference between bundled and unbundled PEO billing?
- Bundled shows a single fee or percentage covering admin, taxes, and benefits. Unbundled itemizes each component so the client sees a detailed breakdown.