Past Due invoice template
Past Due invoice template is used to rebill overdue amounts and to state late fees, interest, or next steps. It should restate the original invoice, show previous balance, any new late charges, and the total now due. Clear terms and a professional tone support collection and compliance.
Past Due invoice template Sample
Past Due invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Past Due invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Late fee practices | Benchmark | Percentage-based: often 1.5–3% monthly. Flat fees or hybrid (minimum + percentage) also common. Must be disclosed in contract or invoice. |
| Legal compliance | Government | Late fees must be reasonable and in a written agreement. Some states (e.g., California) require proportionality; TILA may apply for consumer finance charges. |
| Collection effectiveness | Industry guide | Businesses with clear processes recover ~82% of overdue amounts vs ~31% without; communicate before escalating fees. |
Frequently Asked Questions
- Can I charge a late fee on a past-due invoice?
- Yes, if the fee was disclosed in your contract or original terms and is reasonable under state law. Put the late-fee amount and calculation on the past-due notice.
- What should a past-due invoice show?
- Original invoice number and date, amount originally due, days past due, any late fee or interest, and total amount due now. Include a clear due date and payment instructions.
- Should I send a reminder before adding a late fee?
- Best practice is to send a friendly reminder first. If payment is still missing after the due date, apply the fee as stated in your terms and include it on the past-due notice.