Paralegal invoice template
Paralegal invoice template is used by law firms and freelance paralegals to bill clients for substantive legal work: research, document drafting, eDiscovery, and case support. Entries should be task-based with time in increments (e.g., 0.1 hr), matter number, and matter description. Clear narratives support client audits and ethics compliance.
Paralegal invoice template Sample
Paralegal invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Paralegal invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Paralegal billing rates | Benchmark | Typical $100–$120/hr client billable; major markets (e.g., LA, DC) often ~25% higher. E-discovery and specialty certs command premium rates. |
| NALA Compensation Report | Trade association | National Utilization & Compensation data by state and practice area for paralegal rates and billable-hour expectations. |
| Billable vs non-billable | Checklist | Bill: research, drafting, eDiscovery, client communication. Do not bill: filing, copying, administrative tasks per ethics rules. |
Frequently Asked Questions
- What can paralegals bill for on an invoice?
- Substantive legal work such as legal research, document preparation, eDiscovery, and client communication. Administrative tasks like filing or copying are typically not billable to the client.
- How should paralegal time be shown on the invoice?
- Use task-based line items with date, matter number, description of work, and time in standard increments (e.g., 0.1 or 0.25 hour).
- Can freelance paralegals use the same invoice format as law firms?
- Yes. Same elements apply: matter ID, task description, time, and rate. Ensure the hiring attorney or firm is named as client and any supervisory requirements are met.