Notary invoice template
Notary invoice template is for notaries public to bill for notarial acts (acknowledgments, jurats, oaths, etc.). State law sets maximum fees per act (e.g. $5–15 common; some states allow "reasonable" fees). Notaries may also charge for travel, copies, and after-hours service where permitted; disclose all fees before performing the act.
Notary invoice template Sample
Notary invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Notary invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Notary fees by state | Trade association | State maximums per act (e.g. $2 GA, $5 many states, $15 CA/NV/WA, $25 RI). Some states allow notary-set fees with disclosure. NNA maintains state fee guides. |
| National Notary Association – state fees | Industry guide | State-by-state maximum fees for acknowledgments, jurats, oaths; travel and other fees often exempt from cap but must be disclosed. |
| California notary fees (example) | Government | CA: $15 per signature for acknowledgments, jurats, oaths; $0 for voting materials. Travel, copies, after-hours may be charged separately; disclose in advance. |
Frequently Asked Questions
- What can a notary charge?
- Each state sets a maximum fee per notarial act (e.g. $5–$15). You may charge up to that maximum or less. Travel, copies, and after-hours fees are often allowed in addition but must be disclosed before the notarization.
- What should a notary invoice include?
- Notary name and commission info, date, client name, type and count of notarial acts, fee per act, any travel or other fees, total, and payment method. Keeps a clear record for your books and the client.
- Do notary fees vary by state?
- Yes. Maximum fees are set by state law and vary (e.g. $2 in Georgia, $15 in California). A few states let notaries set "reasonable" fees with notice. Check your state notary authority or NNA for current caps.