Nanny invoice template
Nanny invoice template is for nannies and other household employees to document hours and pay for parents who run payroll. Household employers must pay FICA (and often FUTA) when wages reach $3,000/year; they file Schedule H and issue W-2s. The invoice can list dates, hours, rate, gross pay, and any withholdings so both parties have a clear record for taxes and payroll.
Nanny invoice template Sample
Nanny invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Nanny invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| IRS Publication 926 (Household Employer’s Tax Guide) | Government | FICA when cash wages ≥ $3,000/year; FUTA when ≥ $1,000/quarter. Schedule H, W-2, EIN; optional federal withholding. Defines household employee. |
| Household employment taxes (Topic 756) | Government | Summary of FICA (6.2% + 6.2% SS, 1.45% + 1.45% Medicare), FUTA, withholding; recordkeeping and filing. |
| Nanny payroll and employer cost | Benchmark | Employer FICA + FUTA typically adds ~8–12% to wages. Use payroll service or calculator; nanny invoice can support timesheet and gross pay for each period. |
Frequently Asked Questions
- Do I need to pay taxes if I employ a nanny?
- If you pay a household employee $3,000 or more in cash wages in a year, you generally owe FICA (Social Security and Medicare). If you pay $1,000 or more in a quarter, FUTA may apply. See IRS Publication 926.
- What should a nanny invoice or timesheet include?
- Pay period dates, days worked, hours per day, hourly rate, gross pay, and any deductions (if you withhold). Helps the parent run payroll and supports both parties’ tax records.
- Is a nanny an employee or contractor?
- If you control when and how the work is done in your home, the nanny is usually an employee (W-2, FICA, etc.). Independent contractors who control their own work are paid without withholding and may receive 1099-NEC.