Moving invoice template
Moving invoice template is for moving companies to bill for local or long-distance moves. It should itemize labor (crew count, hours, rate), truck/travel fees, packing materials, mileage or flat rate, and add-ons (stairs, elevators, valuation). Local moves often run $50–100 per mover per hour; interstate moves may be weight- and distance-based—FMCSA rules apply to estimates.
Moving invoice template Sample
Moving invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Moving invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Moving cost benchmarks | Benchmark | Local (within 100 mi): ~$850–1,600 for 2–3 bedroom; labor ~$50–100/mover/hr. Long-distance (400+ mi): ~$3,200–6,000. Peak season (May–Sept) often 20–30% higher. |
| Moving invoice line items | Checklist | Labor (crew size, hours, rate), truck/travel fee, packing materials, mileage or flat rate, origin/destination, access fees, valuation/insurance. Include estimate expiry and move date. |
| Interstate estimate rules | Government | Federal rules: in-person or virtual survey for accurate estimate; non-binding estimates can increase up to 110% at delivery—disclose clearly to customer. |
Frequently Asked Questions
- What should a moving company invoice include?
- Company and customer details, move date, origin/destination, labor (number of movers, hours, rate), truck/travel fee, packing materials, mileage if applicable, access or specialty fees, valuation option, total, and payment terms.
- What is a typical hourly rate for movers?
- Rates vary by market and company; often $50–100 per mover per hour for local moves. Minimum hours (e.g. 2–4) are common. Get a written estimate before the move.
- Can the final bill be higher than the estimate?
- For non-binding estimates, federal rules allow the final charge to exceed the estimate (e.g. up to 110% at delivery under certain conditions). Binding estimates lock in the price; disclose terms in writing.