Mechanic invoice template
Mechanic invoice template is for auto repair shops and mechanics to bill for labor and parts. It should list labor (with job code, book time or actual time, rate, technician) and parts (part number, description, quantity, cost), plus shop supplies and tax. Labor rates commonly range from about $100–150/hr for general repair to $150–250/hr for specialty work.
Mechanic invoice template Sample
Mechanic invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Mechanic invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Oil change | Full synthetic | 1 | $65.00 | $65.00 |
| Inspection | Multi-point inspection | 1 | $35.00 | $35.00 |
| Subtotal | $100.00 | |||
| Tax (10%) | $10.00 | |||
| Total Due | $110.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| BLS automotive technicians | Benchmark | Median wage and wage distribution for automotive service technicians and mechanics; useful for benchmarking labor costs and setting shop rates. |
| Labor rate and parts markup | Industry guide | Labor: aim for 70–75% gross profit (e.g. $35/hr tech cost → ~$140/hr minimum). Parts: tiered markup common—e.g. 15–25% on high-ticket, 50–100% on small parts. |
| Auto repair invoice essentials | Checklist | Business and customer/vehicle info, VIN, labor and parts itemization, taxes, total, due date, and payment methods. Detailed invoices can speed payment. |
Frequently Asked Questions
- What should a mechanic invoice include?
- Shop name and contact; customer and vehicle (make, model, year, VIN); labor (description, hours, rate, technician); parts (part number, description, qty, price); shop supplies; tax; total; payment terms and methods.
- What is a typical labor rate for auto repair?
- Rates vary by market and specialty: general repair often $100–150/hr, diagnostic $125–175/hr, European/specialty $150–250/hr. Set rates based on your overhead and target margin.
- How should I markup parts?
- Many shops use tiered markups: e.g. 15–25% on parts over $1,000, 30–40% on mid-range, 50–100% on smaller parts. Fluids and shop supplies may use different caps; disclose clearly on the invoice.