Hourly invoice template
Hourly invoice template is used by freelancers, consultants, and service providers who bill by the hour. It should include a time log (task, date, hours) and hourly rate so clients see how time was spent and can approve the total. Good templates support multiple rates, overtime, and clear payment terms; consistent rounding (e.g. 6- or 15-minute increments) and regular invoicing (e.g. weekly or biweekly) improve cash flow and reduce disputes.
Hourly invoice template Sample
Hourly invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Hourly invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Time log elements | Checklist | Task or project name; date(s); hours per entry; hourly rate; line total; subtotal; optional overtime; tax; total. |
| Best practices | Checklist | Invoice on a schedule (e.g. weekly/biweekly); specific task descriptions; consistent rounding; client approval of hours when possible; detail to avoid disputes. |
| Wave Hourly Template | Template | Free hourly invoice template with time entry and calculations. |
| Harvest glossary | Industry guide | Definition and components of hourly invoicing. |
Frequently Asked Questions
- What should an hourly invoice include?
- Your and client info, invoice number, billing period, and a time log: each task or date, hours worked, hourly rate, and line total. Add subtotal, tax if applicable, total, and payment terms.
- How should I round hours?
- Use a consistent rule (e.g. 6-minute or 15-minute increments) and state it if needed. Rounding down can build goodwill; rounding up can lead to disputes if not agreed.
- How often should I send hourly invoices?
- Weekly or biweekly is common. More frequent invoicing improves cash flow and makes it easier for clients to remember what the hours were for.