Gun invoice template
Gun invoice template is used by FFLs (federal firearms licensees) and gun dealers to document sales and transfers. While the ATF doesn’t require a specific invoice form between FFLs, dealers must keep acquisition and disposition (A&D) records (bound book) and, for transfers to non-licensees, complete Form 4473. An invoice template helps itemize firearm details, price, and buyer/seller info for your records and for states that require invoices for tax or transfer documentation.
Gun invoice template Sample
Gun invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Gun invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| ATF FFL Quick Reference | Government | ATF guide to licensee recordkeeping, bound book, and transfer requirements. |
| 27 CFR § 478.124 / 478.129 | Government | Federal rules on A&D records and retention (e.g. 20 years); no mandate for invoice from transferring FFL. |
| Bound book (A&D) | Checklist | Every firearm in/out must be logged; invoice can support the disposition entry with buyer, firearm ID, and amount. |
| State requirements | Checklist | Some states (e.g. WA, CA) require invoices for tax or out-of-state purchases; check state law. |
Frequently Asked Questions
- Does the ATF require an invoice when I receive guns from another FFL?
- No. ATF requires proper A&D (bound book) entries, not a specific invoice. Many FFLs still use invoices for their own records and for states that do require them.
- What should a gun invoice include?
- Seller and buyer (or FFL) info, firearm make/model/serial/caliber, quantity, price, date, and any state-required fields. Match what you enter in your bound book.
- How long must I keep firearm records?
- ATF requires A&D and Form 4473 records for at least 20 years (or until discontinuance of business for 4473); paper over 20 years may be stored off-site under certain conditions.