Gift invoice template
Gift invoice template is used when shipping items as gifts, especially internationally. It declares contents and value for customs and may state "GIFT" or "no commercial value" so customs can apply gift allowances or duty exemptions. It is not a request for payment from the recipient but supports clearance and compliance.
Gift invoice template Sample
Gift invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Gift invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| FedEx – Gift shipments | Industry guide | Marking shipments as GIFT, declaring value, and document requirements for international gift shipping. |
| FedEx – Gift documents international | Checklist | What documents are needed when an international shipment is a gift; commercial vs pro forma invoice. |
| Preferred Ship – Gifts and samples internationally | Industry guide | Pro forma vs commercial invoice for gifts; declaring realistic value; wording like ‘value for customs only’. |
Frequently Asked Questions
- Why do I need an invoice for a gift shipment?
- Customs requires a description and value for clearance; a gift invoice or pro forma invoice provides that without implying a commercial sale.
- What value should I put on a gift invoice?
- Use a realistic replacement or market value. Under-declaring can lead to delays or customs reassessment; many countries allow duty-free gifts below a threshold.
- What is the difference between a commercial invoice and a gift invoice?
- A commercial invoice is for sales; a gift or pro forma invoice states contents and value for customs and may indicate 'GIFT' or 'no commercial value' for duty treatment.