Freight invoice template
Freight invoice template is used by carriers or freight brokers to bill shippers after a shipment is completed. It itemizes base freight, accessorials, fuel surcharges, and other fees. It is separate from the bill of lading (BOL), which is the contract and receipt of goods; the freight invoice is the request for payment.
Freight invoice template Sample
Freight invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Freight invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| NMFTA – Bill of lading vs freight invoice | Trade association | Distinguishes BOL (contract/receipt) from freight invoice (itemized charges after shipment). |
| Worldwide Express – Freight bill vs BOL | Industry guide | FAQ on freight bills and BOLs; what goes on each document for LTL and FTL. |
| NMFTA – NMFC codes | Trade association | Freight classification (NMFC) used to determine rates; correct class on BOL affects invoice accuracy. |
| Freightera – BOL in freight shipping | Checklist | Required BOL fields: shipper, consignee, freight details, NMFC class, weight, and special instructions. |
Frequently Asked Questions
- What is the difference between a freight invoice and a bill of lading?
- The BOL is completed at pickup and acts as contract and receipt of goods; the freight invoice is sent after delivery and itemizes charges for payment.
- What should a freight invoice include?
- BOL or reference number, origin/destination, weight and class, base freight, accessorials (liftgate, residential, etc.), fuel surcharge, and total due.
- Who pays the freight invoice?
- The party responsible for freight (shipper, consignee, or third party) as specified on the BOL; the invoice is sent to the billing party.