Free receipt template
Free receipt template documents that payment was received after a sale or service. Use it to give customers proof of payment, support warranty claims, and keep your own records. Unlike an invoice (request for payment), a receipt is issued only after payment and should show method and date paid.
Free receipt template Sample
Free receipt template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Free receipt template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Product A | Item purchased | 1 | $49.00 | $49.00 |
| Product B | Item purchased | 2 | $22.00 | $44.00 |
| Subtotal | $93.00 | |||
| Tax (10%) | $9.30 | |||
| Total Due | $102.30 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| QuickBooks Invoice vs Receipt | Benchmark | Defines invoice (request for payment) vs receipt (proof of payment); timing and required elements for each. |
| Stripe – Is an invoice a receipt? | Industry guide | Explains why businesses need both: invoices for receivables, receipts for proof of payment and disputes. |
| Gusto – Invoice and receipts | Checklist | What to include on a receipt: paid amount, payment method, date, receipt number, and description of goods or services. |
Frequently Asked Questions
- What is the difference between an invoice and a receipt?
- An invoice is sent before or at delivery to request payment; a receipt is issued after payment as proof that the customer paid.
- What must a receipt include?
- At minimum: 'PAID' or 'Payment received,' amount paid, payment method, date, receipt number, and what was purchased.
- When should I give a receipt?
- Whenever you receive payment—at point of sale, after an invoice is paid, or for deposits—so both you and the customer have a record.