Excavation invoice template
Excavation invoice template is for excavation and earthwork contractors billing for digging, grading, trenching, and land clearing. It should itemize work by cubic yard, hour, or square foot: labor and equipment ($50–$200/hr combined), cubic-yard rates ($50–$150 for standard soil, more for rock or contaminated soil), and any mobilization, hauling, or disposal. Production (e.g. 30–500 yards/day by equipment type) drives pricing.
Excavation invoice template Sample
Excavation invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Excavation invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Per cubic yard pricing | Benchmark | Standard soil $50–$100/yard; rocky $100–$200; solid rock $150–$300; contaminated $200–$500+. Labor+equipment $50–$200/hr. |
| Equipment hourly rates | Benchmark | Mini excavator $30–$60/hr; skid steer $50–$100; crawler $100–$150; wheeled $120–$180. Production 30–500 yd/day by size. |
| Residential excavation guide | Benchmark | 2026 residential excavation cost guide; per sq ft and per yard ranges. |
| Invoice line items | Checklist | Mobilization, excavation (yd or hr), grading, hauling/disposal, equipment rental if passed through, permits. |
Frequently Asked Questions
- How do excavation contractors charge?
- Per cubic yard ($50–$150+ depending on soil/rock), per hour for labor and equipment ($50–$200), or per square foot ($2–$10) for clearing.
- What should an excavation invoice include?
- Quantity (cubic yards or hours), rate, equipment type if relevant, mobilization, hauling/disposal, and any permit or restoration items.
- Why do excavation rates vary so much?
- Soil type (standard vs rock vs contaminated), access, depth, and disposal distance affect cost; itemize so the client sees the basis.