Equipment invoice template
Equipment invoice template is for equipment rental and lease companies billing for use of machinery, vehicles, or tools. It should list each piece of equipment, rental period (daily/weekly/monthly), rate basis (e.g. 8 hr day, 40 hr week), overtime if any, delivery/installation fees, and taxes. Standard terms often use straight-time base with overtime for excess hours; payment due on receipt or per agreement.
Equipment invoice template Sample
Equipment invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Equipment invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Rental rate structure | Industry guide | Rates often exclude tax, freight, packing; base on 8 hr/day, 40 hr/week, or 160 hr/month; overtime for excess hours. |
| Payment terms | Checklist | Due per invoice or agreement; first payment on/before delivery (first period + tax + delivery); late fees if overdue. |
| Additional fees | Checklist | Delivery/installation ($60–$100 typical), relocation, returned-payment fee; lessor retains ownership. |
| Rental Equipment Invoice (CMIC) | Industry guide | Reference for equipment costing and rental invoice structure. |
Frequently Asked Questions
- What should an equipment rental invoice show?
- Equipment description, rental period, rate (and rate basis—e.g. 8 hr day), overtime, delivery/install, tax, and total due.
- How is equipment rental typically billed?
- By day, week, or month with a defined hour base (e.g. 40 hrs/week); hours over base often billed at an overtime rate.
- Who owns the equipment on a rental invoice?
- The lessor retains ownership; the invoice is for use only. Lease agreements state return and condition requirements.