Donation receipt template Word
Donation receipt template Word is a Microsoft Word–ready format for 501(c)(3)s and other charities to issue IRS-compliant written acknowledgments for charitable contributions. Use it to record donor name, date, amount or property description, and the required statement on goods or services. Word templates are easy to customize and reissue for each donor while meeting the $250+ acknowledgment rule.
Donation receipt template Word Sample
Donation receipt template Word
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Donation receipt template Word
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Donation | Tax-deductible contribution | 1 | $100.00 | $100.00 |
| Subtotal | $100.00 | |||
| Tax (10%) | $10.00 | |||
| Total Due | $110.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| IRS Written Acknowledgments | Government | Four required elements: org name and EIN, donation date, amount or description, goods/services statement. |
| In-Kind Receipt (No Value) | Checklist | For non-cash gifts, describe items in detail; do not state a value. Donor determines FMV; $5,000+ may need appraisal. |
| LegalTemplates Donation Receipt | Industry guide | Free PDF and Word donation receipt templates with contributor and organization fields for U.S. use. |
| Contemporaneous Rule | Government | Receipt should be issued by the due date of the donor’s return (including extensions) for the year of the gift. |
Frequently Asked Questions
- Why use a Word donation receipt template?
- Word format lets you edit org details, logos, and fields once and reuse for many donors while keeping IRS-required elements.
- What goes on a donation receipt for cash vs in-kind?
- Cash: exact amount. In-kind: description of property only—no dollar value; the donor assigns value for their deduction.
- Is a receipt required for donations under $250?
- IRS does not require written acknowledgment under $250, but issuing one is best practice and helps donor records.