Delivery invoice template
Delivery invoice template is used by carriers, delivery services, and freight companies to bill for transportation. It should list shipment details (origin, destination, weight, dimensions, class), base freight charges, accessorials (liftgate, residential, inside delivery), and total due. Referencing the Bill of Lading or quote number helps with reconciliation and freight bill audits.
Delivery invoice template Sample
Delivery invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Delivery invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Freight invoice contents | Government | Invoice number and date, shipper/consignee/carrier details, BOL or quote number, weight/dimensions/class, origin/destination, itemized charges, total, payment terms. |
| Freight billing process | Industry guide | Rate quoted, transit chosen, then invoice issued after delivery with cargo description, quantity, weight, pickup/delivery times, and all fees; auditing catches overcharges and duplicate billing. |
| Accessorial charges | Checklist | Common line items: liftgate, residential delivery, inside delivery, limited access, reweigh, detention. Itemize so customers can verify against quote or tariff. |
Frequently Asked Questions
- What is the difference between a freight quote and a freight invoice?
- A quote is an estimate before shipment; an invoice is the actual bill after delivery. The invoice should align with the quoted rate and list any accessorials applied.
- What should a delivery invoice include?
- Parties (shipper, consignee, carrier), shipment ID or BOL number, origin/destination, weight and dimensions, base freight, accessorials, and total. Include payment terms and due date.
- Why audit freight invoices?
- Rates, classification, accessorials, and duplicate charges often contain errors. Auditing catches overcharges and supports accurate cost tracking and carrier negotiations.