Contractor invoice template
Contractor invoice template is used by general contractors, remodelers, and trade specialists to bill for labor, materials, permits, and subcontractor costs. It should support progress or milestone billing (e.g., 30%, 60%, 100%), itemize by phase (foundation, framing, finishing), and document change orders. Clear line items and retainage terms (often 5–10%) help avoid disputes and speed payment.
Contractor invoice template Sample
Contractor invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Contractor invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| NAHB Builder Resources | Trade association | Contract templates and guidance for fixed-fee, cost-plus, and time-and-materials billing used by home builders and remodelers. |
| Construction progress billing | Benchmark | Typical milestones: monthly or at 30%, 60%, 100% completion; include labor by trade, materials, permits, equipment rental, and subcontractor line items. |
| Procore construction invoicing guide | Industry guide | Best practices for contractor invoices: timeliness, detailed cost documentation, payment terms, and digital approval workflows. |
| Retainage | Checklist | Many contracts hold 5–10% retainage until final completion; invoice should show gross amount, retainage withheld, and net due. |
Frequently Asked Questions
- What should a contractor invoice include?
- Company and client details, invoice number and dates, itemized services (labor by trade, materials, permits, equipment, subs), change orders if any, subtotal, retainage if applicable, and payment terms.
- How do contractors typically bill for large projects?
- Progress or milestone billing is common: invoice at set completion percentages (e.g., 30%, 60%, 100%) or by phase (foundation, framing, etc.), with each invoice tied to completed work.
- Do I need to list subcontractors on the invoice?
- Yes. Itemizing subcontractor costs (or at least line items by trade) supports transparency, change orders, and lien waivers; some contracts require it.