Construction invoice template
Construction invoice template is used by general contractors and subcontractors to bill for progress payments and final payment. It often aligns with the AIA G702 Application for Payment and G703 continuation sheet, with line items by division or phase, retainage, and lien waivers. Clear invoices support cash flow and reduce payment disputes.
Construction invoice template Sample
Construction invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Construction invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Labor | Framing – 16 hrs | 16 | $48.00 | $768.00 |
| Materials | Lumber and hardware | 1 | $520.00 | $520.00 |
| Subtotal | $1288.00 | |||
| Tax (10%) | $128.80 | |||
| Total Due | $1416.80 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| AIA G702/G703 | Industry guide | Standard application for payment; G702 summarizes contract value, work completed, retainage, previous payments, current request; G703 itemizes by category. |
| Lien waivers | Checklist | Conditional waivers (e.g., G901) release lien rights upon receipt of payment; use with progress and final payments. State laws may require specific forms. |
| Progress billing elements | Benchmark | Contract and project name, period, completed work by division, materials stored, retainage %, amount due, and certification. Match schedule and contract. |
Frequently Asked Questions
- What is the AIA G702 used for?
- The G702 is the Application and Certificate for Payment—the standard form to request progress (or final) payment. The contractor certifies work and amounts; the architect certifies for release of funds.
- When should I use a conditional vs unconditional lien waiver?
- Conditional waivers (e.g., G901) are used with progress payments—lien rights release only after you receive payment. Use unconditional only after payment is received and verified.
- What should a construction progress invoice include?
- Project name, contract reference, billing period, breakdown of work completed (and stored materials if applicable), retainage, previous payments, current amount due, and any required certifications or waivers.