Cleaning Service invoice template
Cleaning Service invoice template is used by commercial and residential cleaning companies to bill by job, square footage, or hourly rate. ISSA (the cleaning and facility solutions association) recommends pricing that includes labor, overhead, and margin. Invoices should itemize facility type, frequency, square footage or hours, and any special requirements (e.g., medical, industrial).
Cleaning Service invoice template Sample
Cleaning Service invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Cleaning Service invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Initial clean | Deep clean – 3-bed home | 1 | $185.00 | $185.00 |
| Recurring service | Bi-weekly maintenance | 2 | $95.00 | $190.00 |
| Subtotal | $375.00 | |||
| Tax (10%) | $37.50 | |||
| Total Due | $412.50 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| ISSA Commercial Cleaning Rates | Trade association | Commercial rates typically $0.05–$0.25 per sq ft; hourly $25–$60 for variable work. Five-step pricing: time × labor + overhead + margin. |
| ISSA Cleaning Times | Benchmark | Time-per-task metrics (e.g., restroom minutes per 200 sq ft) to estimate labor and price consistently. |
| Pricing models | Industry guide | Flat rate for small recurring; sq-ft for competitive bids on larger facilities; hourly for deep cleans or post-construction. Include labor, supplies, and margin. |
Frequently Asked Questions
- How do I price commercial cleaning per square foot?
- ISSA cites U.S. range of $0.05–$0.25 per sq ft depending on facility type, frequency, and location. Calculate labor time with cleaning times, apply loaded labor rate, add overhead and profit.
- What should a cleaning service invoice include?
- Client and site, service type and frequency, square footage or hours, line-item breakdown (labor, supplies, special services), total, and payment terms. Reference contract or scope if applicable.
- What is a typical profit margin for cleaning businesses?
- Industry guidance often suggests 10–30% profit margin on top of labor and overhead. ISSA recommends adding 15% overhead to labor and then margin.