Change Order invoice template
Change Order invoice template is used in construction to bill for work covered by an approved change order—documented changes to scope, contract sum, and time. The invoice should reference the change order number, describe the change, and show the agreed adjustment to the contract sum. It is often included in progress payment applications (e.g. with AIA G702/G703) and should be supported by a signed change order (e.g. AIA G701) so payment is clear and auditable.
Change Order invoice template Sample
Change Order invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Change Order invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| AIA G701 Change Order | Government | Standard form for documenting agreed changes to scope, contract sum, and contract time; signed by owner, contractor, and architect. |
| Change order billing practice | Industry guide | Bill change order amounts as separate line items on progress applications within about 7 days of approval; reference change order number and attach supporting docs. |
| Change order invoice checklist | Checklist | Project name, change order number, description of change, agreed cost/sum adjustment, schedule impact if any; tie to G702 application or next progress invoice. |
Frequently Asked Questions
- What is a change order in construction?
- A written agreement (often on AIA G701) that changes the scope, contract sum, and/or contract time, signed by owner, contractor, and architect before or as work proceeds.
- How do I invoice for a change order?
- Include the change order amount as a separate line item on your next progress payment application (e.g. G702/G703), reference the change order number, and attach the signed G701 or equivalent.
- When should I bill a change order?
- Bill soon after the change order is approved (e.g. within 7 days) so it is included in the next progress payment and cash flow is maintained; track against actual costs at milestones.