Cash receipt template
Cash receipt template is used by businesses to document cash (and other) payments received for sales or services. It should include receipt number, date, payer name and address, description of goods or services, amount received, payment method, and seller details with signature. A clear receipt supports IRS record-keeping; businesses must retain records and report cash over $10,000 via Form 8300.
Cash receipt template Sample
Cash receipt template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Cash receipt template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Product A | Item purchased | 1 | $49.00 | $49.00 |
| Product B | Item purchased | 2 | $22.00 | $44.00 |
| Subtotal | $93.00 | |||
| Tax (10%) | $9.30 | |||
| Total Due | $102.30 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| IRS record retention | Government | Keep records at least 3 years from filing date; 6 years if income underreported by more than 25%. |
| IRS Form 8300 | Government | Report cash payments over $10,000 in a single or related transactions within 15 days; cash includes currency, cashier’s checks, money orders, bank drafts, traveler’s checks in certain cases. |
| Cash receipt elements | Checklist | Receipt number, date, payer name/address, description of goods or services, amount, payment method, business name/address/contact, issuer signature. |
Frequently Asked Questions
- What must be on a cash receipt?
- Receipt number, date, payer name and address, description of what was purchased, amount received, payment method, your business name and contact, and signature of person issuing the receipt.
- How long should I keep receipts for the IRS?
- Keep records at least 3 years from the filing date of the return; 6 years if income was underreported by more than 25%.
- When do I need to file IRS Form 8300?
- When you receive more than $10,000 in cash in one transaction or related transactions in a 12-month period; file within 15 days and provide a written statement to the customer by January 31 of the next year.