Body Shop invoice template
Body Shop invoice template is used by collision repair shops and auto body technicians to bill for labor, parts, materials, and shop supplies. It should list each repair procedure, labor hours and rate, OEM or aftermarket parts, paint and materials, and any insurance claim details. Proper itemization supports insurance billing, supplements, and customer disputes; labor rates often vary by certification (e.g. I-CAR, OEM) and region.
Body Shop invoice template Sample
Body Shop invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Body Shop invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| SCRS repair planning guide | Trade association | Complete repair planning guidelines to support accurate estimates and minimize billing supplements. |
| Collision labor rates | Benchmark | Typical body shop labor rates around $150/hour; higher for I-CAR or OEM-certified shops; varies by region and shop overhead. |
| Body shop invoice checklist | Checklist | Customer and vehicle (VIN, plate), shop details, itemized labor and parts, materials, shop supplies, insurance claim number, tax and total, payment terms. |
Frequently Asked Questions
- What should a body shop invoice include for insurance?
- Claim number, insurance company and adjuster contact, approved estimate reference, itemized labor and parts, and supporting photos or documentation as needed.
- How are collision repair labor rates set?
- Rates reflect local market, technician certification (I-CAR, OEM), shop overhead, and insurer agreements. Transparent hourly rates and procedures help avoid supplement disputes.
- Why itemize labor and parts separately on a body shop invoice?
- Insurance and customers expect a clear breakdown of procedures, hours, rate, parts with quantities and prices, and materials for transparency and claim processing.