Auto repair invoice template
Auto repair invoice template is used by auto repair shops and service centers to bill customers for labor, parts, and shop supplies. State laws (e.g., California BAR, Florida FDACS) require itemized descriptions of work performed, parts (new/used/rebuilt), labor hours and rates, and warranty information. A clear invoice supports warranty claims and reduces disputes.
Auto repair invoice template Sample
Auto repair invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Auto repair invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Brake service | Pad replacement – front axle | 1 | $285.00 | $285.00 |
| Parts | Brake pads and hardware | 1 | $95.00 | $95.00 |
| Subtotal | $380.00 | |||
| Tax (10%) | $38.00 | |||
| Total Due | $418.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| California BAR Write It Right | Government | Invoice and estimate documentation requirements for automotive repair dealers; parts must be identified as new, used, rebuilt, or reconditioned. |
| Florida FDACS Motor Vehicle Repair | Government | Florida invoice requirements: odometer, itemized labor/parts, warranty info, shop registration number, and shop-supplies disclosure. |
| PartsTech auto repair receipt guide | Industry guide | Best-practice elements for shop and customer info, vehicle details, service/parts breakdown, and financial summary. |
| Colorado Motor Vehicle Repair Act §42-9-108 | Government | Statutory invoice requirements including VIN, odometer, description of work, and parts condition; retain copies at least three years. |
Frequently Asked Questions
- What must an auto repair invoice include by law?
- Requirements vary by state; commonly required: shop and customer info, vehicle year/make/model/VIN/odometer, itemized labor and parts with rates, whether parts are new/used/rebuilt, warranty terms, and in some states shop registration number and shop-supplies or waste-disposal disclosures.
- Can shops charge for general shop supplies?
- It depends on the state. California BAR prohibits charging for general shop supplies; Florida allows it only if the invoice includes a specific disclosure statement. Check your state motor vehicle repair rules.
- How long should repair shops keep invoices?
- Many states require at least 12 months (e.g., Florida); others such as Colorado specify three years. Retaining records longer supports warranty and tax documentation.