Auto invoice template
Auto invoice template is used by auto repair shops, mechanics, and dealerships to bill for labor and parts. It should list vehicle year, make, model, VIN, mileage, labor hours and rate, parts with part numbers (OEM vs aftermarket), shop supplies, and warranty. Itemized invoices align with ASA ethics and many state repair laws.
Auto invoice template Sample
Auto invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Auto invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| ASA Code of Ethics | Trade association | ASA members provide itemized invoices, written authorization, and identify used/reman parts; maintain records and warranties. |
| State repair requirements | Government | Many states require itemized estimates and invoices with shop info, vehicle info, labor rate, parts, and warranty; example: Florida FDACS. |
| BLS Automotive technicians | Benchmark | Median wage and employment data for automotive technicians; useful for labor rate benchmarking. |
| Invoice checklist | Checklist | Shop name/address, customer, vehicle (year, make, model, VIN, mileage), labor (hours, rate, total), parts (number, description, qty, price), supplies, total, warranty, payment terms. |
Frequently Asked Questions
- What should an auto repair invoice include?
- Shop and customer info, vehicle year/make/model/VIN/mileage, description of work, labor hours and rate, parts with part numbers and cost, shop supplies if charged, total, and warranty.
- Do I have to identify used or aftermarket parts?
- Many state laws and the ASA Code of Ethics require identifying used, remanufactured, or aftermarket parts on the invoice.
- Is a written estimate required before repair?
- In many states, shops must provide a written estimate and obtain authorization before performing work; the invoice should reflect authorized work and amounts.