Architect invoice template
Architect invoice template is used by architects and firms to bill clients for design, documentation, and construction administration. It often aligns with AIA contracts and phases (e.g., schematic design, construction documents) and may use AIA G702/G703 for progress billing. Invoices should show phase or milestone, fee basis (percentage, hourly, or fixed), and retainage if applicable.
Architect invoice template Sample
Architect invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Architect invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| AIA G702 and G703 | Trade association | G702 is the application and certificate for payment; G703 is the continuation sheet with schedule of values. Standard for many architect and construction contracts. |
| AIA fee and billing methods | Industry guide | Percentage of construction cost, hourly, fixed fee by phase, or retainer; billing often monthly or at phase completion. |
| Schedule of values | Checklist | Break contract sum into phases or line items; invoice completed work and stored materials; track retainage and balance to finish. |
| Getting paid (AIA) | Guideline | AIA resources on payment timing, certification, and addressing nonpayment. |
Frequently Asked Questions
- What are AIA G702 and G703?
- G702 is the application and certificate for payment (summary of amount due). G703 is the continuation sheet that itemizes the schedule of values and progress for each line item.
- How do architects typically bill clients?
- Common methods: percentage of construction cost, fixed fee by phase, hourly within a cap, or monthly retainer. Billing is often monthly or at phase milestones.
- What should an architect invoice include?
- Project name, client, period or phase, description of services completed, fee basis (e.g., percentage or hourly), amount due, previous payments, retainage if any, and payment terms.