Apparel invoice template
Apparel invoice template is used by clothing brands, wholesalers, and retailers to bill for garments, accessories, or bulk orders. It should list items with style numbers, sizes, quantities, unit and extended prices, and trade terms (e.g., FOB, payment terms). Clear invoices support Incoterms, chargebacks, and reconciliation in a high-volume industry.
Apparel invoice template Sample
Apparel invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Apparel invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| Incoterms (FOB, CIF, DDP) | Industry guide | FOB common for apparel; CIF and DDP shift freight and risk. Specify on invoice to avoid disputes over who pays shipping and duty. |
| Wholesale payment terms | Benchmark | Common: 50% deposit and 50% on completion, or Net 30 with approved credit; some use letters of credit for large orders. |
| Invoice fields | Checklist | Style/SKU, description, size, color, quantity, unit price, extended price, subtotal, taxes, shipping terms, payment terms, and return policy reference. |
| Claims and returns | Guideline | Many wholesalers require shortage/defect claims within 7–10 days; restocking fees and non-returnable items should be stated. |
Frequently Asked Questions
- What should an apparel wholesale invoice include?
- Style/SKU, description, size/color, quantity, unit price, extended total, shipping terms (e.g., FOB), payment terms, and any return or claim deadlines.
- What does FOB mean on an apparel invoice?
- Free on board: seller delivers to carrier or port; buyer pays freight and assumes risk from that point. Common in apparel; confirm with your supplier.
- When is payment typically due in wholesale apparel?
- Often 50% upfront and 50% on completion, or Net 30 for approved accounts; large or international orders may use letters of credit.