Actor invoice template
Actor invoice template is used by actors and performers to bill production companies, agencies, or clients for on-camera, voice-over, commercial, or theatrical work. It should list dates, session type, rate (including SAG-AFTRA scale if applicable), overtime and penalties, and expenses such as travel or wardrobe. Clear invoices support union reporting and timely payment.
Actor invoice template Sample
Actor invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Actor invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| SAG-AFTRA billing portal | Trade association | Union members use the portal for residuals and account management; scale rates and payment rules vary by contract (commercial, theatrical, etc.). |
| Commercial payment calculator | Benchmark | SAG-AFTRA provides a calculator for commercial session fees and usage; helps actors verify scale and quote accurate invoices. |
| Actor invoice checklist | Checklist | Include name/SAG-AFTRA ID, production and project, work dates, session type, day or session rate, overtime/meal penalties, fittings, travel, and payment terms (e.g., Net 30). |
| Loan-out companies | Industry guide | Many actors invoice through a loan-out corporation with an EIN; ensures correct tax treatment and may be required by production. |
Frequently Asked Questions
- What should an actor invoice include?
- Your name and SAG-AFTRA ID (if applicable), production company and project name, work dates, type of session (principal, background, VO, etc.), rate, overtime or penalties, expenses (travel, wardrobe), and payment terms.
- Do I need to use SAG-AFTRA scale on my invoice?
- For union work, your deal memo or contract will specify scale or negotiated rate. Invoice the agreed rate; the union calculator helps verify scale for reference.
- How do actors typically get paid—Net 30?
- Many production contracts specify Net 30 or payment within a set period after wrap. Include due date and preferred payment method (check, ACH) on the invoice.