Ach invoice template
Ach invoice template is used by businesses that collect payment via ACH (Automated Clearing House) to request one-time or recurring debits from a customer’s bank account. It should include clear payment amount, due date, and a reference to the customer’s written ACH authorization. Compliant invoices support NACHA rules and reduce disputes.
Ach invoice template Sample
Ach invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Ach invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Service A | Itemized service or product | 1 | $100.00 | $100.00 |
| Service B | Additional line item | 2 | $50.00 | $100.00 |
| Subtotal | $200.00 | |||
| Tax (10%) | $20.00 | |||
| Total Due | $220.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| NACHA ACH authorization | Government | Originators must obtain and retain authorization; consumer debits require clear terms, amount, frequency, and revocation instructions. |
| ACH invoice elements | Checklist | Include payee name, routing and account number (if on invoice), payment amount, date, description, and notice that payment will be debited via ACH. |
| Written authorization | Guideline | Customer must provide signed ACH authorization before first debit; keep copy on file and honor revocation requests promptly. |
| CCD vs PPD | Industry guide | CCD for business-to-business; PPD for consumer accounts. Use correct entry type and authorization form for each. |
Frequently Asked Questions
- Do I need customer authorization to charge via ACH?
- Yes. NACHA rules require a written, identifiable authorization from the receiver before debiting their account. You must be able to furnish proof of authorization if requested.
- What should an ACH invoice include?
- Invoice number, amount due, due date, description of goods or services, and a clear statement that payment will be collected via ACH. Do not rely on the invoice alone as authorization—use a separate ACH form.
- Can a customer cancel ACH authorization?
- Yes. Consumers may revoke authorization at any time. You must honor revocation and stop future debits; NACHA and Regulation E define timing and return rights.