Accounting invoice template
Accounting invoice template is used by CPAs, accounting firms, and bookkeepers to bill clients for audit, tax, advisory, and compliance work. It should itemize services by engagement or phase, show hourly or fixed fees, and align with engagement letters and AICPA billing practices. Clear invoices support fee collection and client communication.
Accounting invoice template Sample
Accounting invoice template
123 Business Street, City, Country
Phone: (123) 456-7890
Email: contact@company.com
Accounting invoice template
Bill To:
Client Name
Client Address
Client City, Country
Phone: (987) 654-3210
Email: client@example.com
Invoice #: 12345
Date: 2024-10-10
Due Date: 2024-11-10
| Item | Description | Qty | Price | Total |
|---|---|---|---|---|
| Tax preparation | Individual return | 1 | $350.00 | $350.00 |
| Review engagement | Financial statement review | 1 | $850.00 | $850.00 |
| Subtotal | $1200.00 | |||
| Tax (10%) | $120.00 | |||
| Total Due | $1320.00 | |||
An invoice should include your business or name, the customer’s details, the date and invoice number, and a line-by-line breakdown of what was provided. Including payment terms—such as due on receipt, Net 15, or Net 30—helps you get paid on time and keeps records clear for taxes.
Supporting resources
| Resource | Type | Description |
|---|---|---|
| AICPA pricing and billing | Trade association | Guidance on fee determination, engagement letters, and billing terms; firms often use fixed fees for routine work and time-based billing for audits. |
| BLS Accountants and Auditors | Benchmark | Median wage and employment data for accountants; useful for benchmarking hourly or blended rates by region. |
| Engagement letter terms | Checklist | Invoice should match engagement letter: billing frequency, due dates, scope changes documented in writing, and consequences of nonpayment. |
| Retainer and collection | Industry guide | Retainers recommended for new clients and specialized work; document scope changes and suspend services for persistent nonpayment per firm policy. |
Frequently Asked Questions
- What should an accounting firm invoice include?
- Itemized services (e.g., tax prep, review, advisory), hours or fixed fee per engagement, rate or amount, payment terms, and reference to the engagement letter or project.
- How do accounting firms typically bill—hourly or fixed fee?
- Many use fixed fees for routine work (e.g., uncomplicated tax returns) and hourly or blended rates for audits and complex engagements; some use retainers for ongoing advisory work.
- Should accounting invoices reference the engagement letter?
- Yes. Invoices should align with the engagement letter’s billing terms, due dates, and scope so clients understand what they are paying for and when.